Finance Manager-Highway Dept.

Position Purpose
The Finance Manager is the “Hub of the Highway Department” where just about every employee of the department is served.  The Finance Manager is responsible for putting together the Highway budget, financial statement, annual audit, state reporting, etc.  Supervising 3 people who handle accounting/finance duties such as A/P, A/R, payroll, HR, inventory management, equipment management, fixed assets.  This role also manages projects such as office/facility modifications, employee spaces, system programming (making changes to JD Edwards software), new system/technology recommendations/testing.  Oversees and maintains the department's entire accounting and payroll systems, shares responsibility for the department's budget and budget process, prepares a wide variety of reports and maintains various records.

The candidate should have a strong background in government and cost accounting but also possess the ability to plan and move the Highway Department forward with office and employee management tasks.

Build your career while supporting the citizens of Outagamie County – apply today!

Hours for the role are:

7:00 am to 4:00 pm Monday through Friday, Occasionally as needed.

Location of Position:
Outagamie County Highway Department:  1313 Holland Road in Appleton, WI.
**Please submit a resume with the application while also filling the application in its entirety.

The hours for this role are: Monday-Friday
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Outagamie County Values:  INVESTED IN SERVING - BETTER TOGETHER - CREATE PROGRESS - SUPPORT THROUGH COMPASSION

Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting:  https://www.outagamie.org/government/departments-f-m/human-resources

Oversees and maintains the department's entire accounting and payroll systems, shares responsibility for the department's budget and budget process, prepares a wide variety of reports and maintains various records.
 

Key Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Establishes, implements, monitors and provides strategic leadership on Highway policies, financial procedures, fiscal reporting, accounting methods, budget preparation and capital funds administration.
• Oversees and prepares the Highway Department budget; Construction program, Bituminous program, Administration Work for Townships and Others, Work for the State, County and Town Aid Bridge program, General and Winter Maintenance, Cost Incident to Labor, Machinery Operations, Shop Operations, Capital Purchases, and Debt Service Requirements.
• Oversees the development of general policies and procedures regarding Highway administrative and financial activities to improve efficiency and productivity.
• Monitors department's accounting systems and methods to be in compliance with the Wisconsin Department of Transportation "Uniform Cost Accounting System For Wisconsin County Highway Departments and County standards; prepares journal entries, maintains general ledger, and is responsible for payroll records and systems.
• Prepares annual financial report of Highway Operations; balance sheets, income statements, summary and detail reports on all areas of the Highway Department's operation. Responsible for Fixed Asset inventory, materials inventory, bulk fuel handling operation, buildings and grounds cost allocation, shop overhead calculation and allocation cost incident to labor calculation, operations of machinery, and field small tool calculation.
• Monitors capital project payments to ensure proper allocation of funds and compliance.
• Consults with the County Finance Director and Deputy Director on fiscal matters relating to the management of the Highway Department.
• Supervises all Highway administrative functions, manages and directs the activities of Senior Account Technicians and Inventory/Supply Technician.   Prepares and conducts performance appraisals, participations in decisions regarding hiring and terminations.
• Assists in preparing the Highway department's 5-year Capital Improvement Program.
• Prepares journal entries or invoices for County construction, County bituminous, and County bridge projects.  Prepare and performs final check on the monthly invoices for work for the State, Cities, Villages, Townships, and Others.
• Maintains a working knowledge of all highway accounting related programs including but not limited to general ledger, fixed assets, accounts receivable, inventory and purchasing.
• Coordinates, through the IT Department, the Highway department's computer hardware, software and programming needs.
• Coordinates and prepares documents for month-end and year-end and provides information and advises Highway Commissioner, staff, auditor, Highway Committee members and others regarding financial activities of the Highway Department.

Education/Certifications/Experience Requirements

• Bachelor's degree in Accounting, or a related field.
• Five (5) to seven (7) years accounting experience in public or private financial management or business development.
• Supervisory experience preferred.
• High degree of experience working with computerized accounting systems, personal computer applications and departmental budgeting procedures required.
• Government accounting experience is preferred.
• Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

Required or Preferred Skills

• Ability to operate a variety of office equipment including personal computer, computer terminal (Accounting Systems), fax machine, photocopier, calculator, the software utilized by the department etc.
• Ability to comprehend and interpret a variety of documents including payroll projections, vouchers, invoices, inventory reports, budgets, uniform cost accounting manual, etc.
• Ability to prepare a variety of documents including department budget, financial reports, statistical reports, machinery operations, budget to actual, etc.
• Ability to use and interpret accounting and computer terminology.
• Ability to communicate effectively with department heads, auditors, State officials, and the general public verbally and in writing.
• Ability to communicate with the IT Department to ensure proper programming on highway department systems and to meet department needs in the area of hardware and software.
• Ability to communicate with the Finance Director and Department to effectively maintain the flow of accounting activity between the departments.

OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.

Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting:  https://www.outagamie.org/government/departments-f-m/human-resources/employee-benefits-information

Outagamie County Diversity Statement: 

Outagamie County is committed to developing, nurturing, and sustaining an equitable community and workforce where all individuals can thrive. We pledge to amplify the voices of under-represented communities or those who were historically excluded, by removing barriers that result from racial, social injustice and inequities. We strive to ensure that equity, diversity, inclusion are embedded at all levels of Outagamie County programs and departments through acknowledging, analyzing, and addressing the root causes of inequities. We will create and advance equitable polices, practices and procedures, including, but not limited to County services, recruitment and retention, policies and practices, budgeting and procurement. We commit to being transparent and will continually evaluate and update our values when identified goals and objectives are not being achieved or sustained. Outagamie County will strive to create an inclusive environment where every community member feels like he/she/they belong.

OUTAGAMIE COUNTY IS AN EQUAL-OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.